Privacy Policy

Privacy Policy

Events and mailing list

What information we collect

When you sign up on our website to attend an event or to receive news from us, we will collect and process your data to allow us to carry out your request.

This information will typically include your name, email address, billing address and company and/or sector. For paid-for events, financial data will also be collected and processed by a third-party processor.

For events, we may also ask for any special dietary and disability requirements that will help us make your attendance at the event as comfortable as possible. Providing this information will always be optional.

We collect and collate press and media contacts of those working in relevant fields in the media. This can be email address or phone details. We use this information, gathered through direct request from users and through legitimate interest, to provide updates about our work. Users can request removal from our lists at any time by emailing us. Information about this is included in the messages that we send.

Why we collect and process this information and how we will use it

When you sign up to attend an event, we will use your information to process this request. This may include:

Contacting you before the event with important information, and in some cases immediately afterwards to share any presentations or reports associated with the event.

Making a name badge for you, which will contain your full name and organisation (if shared with us).

Producing a delegate list with your full name and company (if shared with us), to be handed out to all attendees of the event.

We will also store your information to help report to our funders and to help us analyse past event performance (for example, which types of events are popular with which types of people). We will not pass on any identifiable data to funders when we do this, and any analysis produced internally will be for our own purposes only.

When you sign up to receive news from us, either via the mailing list form or when you sign up to attend an event and express an interest in hearing more from us in future, we will use your data to send you regular emails about upcoming events or research which we think you might be interested in.

We collect and store information on mailing list engagement, including open rates, click rates, and how long you have been a subscriber. We sometimes use this data to gauge your interest in particular services or promotional activities.

In the course of doing all of the above, we will sometimes use third party software to help us process your data, all of which will either be registered with the EU-US Privacy Shield programme or will have entered into model EU clauses with any sub-processor it uses and based outside the EEA or has established a set of binding corporate rules with its foreign subsidiaries who are based outside the EEA or the Information Commissioner has made a positive finding of adequacy in relation to the territory in which the sub-processor is based and to which your Data may be transferred.

We will not share your personal data with any other third-party, unless we have expressly asked permission from you to do so (for example, if we are running a joint event with another organisation, we may ask for your permission to share your details with them).

Lawful basis for processing this information

The lawful basis for processing this information is Legitimate Interests (Article 6(1)(f)).

For people who have signed up to attend an event, we have a legitimate interest in processing their data to facilitate the running of the event. You have a legitimate interest in us processing the data in this way, as it allows you to attend the event.

We have a legitimate interest in informing members of the public who have expressed an interest in our work (either by directly signing up on our website, or by attending an event and opting in to hearing more about similar events or research) about these topics. You benefit as well through hearing more about our research where it relates to your work.

In the case of paid-for events, the lawful basis for processing your information is Contract (Article 6(1)(b)), as we have an obligation to provide the service you paid for.  

How long we keep your information

We will only hold your personal information on our systems for as long as is necessary to carry out the above uses. For example:

If you sign up to an event, we will store your data for up to seven years after the event. After this period, we will anonymise all data on attendees and keep only attendance numbers and a broad breakdown by sector.

If you sign up to our mailing list, we will store your data until you unsubscribe. There will always be an option to opt-out on every email we send.